Silent auction fundraisers have become popular in raising money for schools, churches, sports organizations and other non-profit groups. If properly structured, your silent auction fundraising event has the potential to raise good money.

The first step in planning any type of event is to select a Chairperson. It is up to the Chair to oversee every aspect of the fundraiser and ensure everything is on track and running smoothly.

The Chair should hold frequent meetings to ensure volunteers are well informed and up to speed with their duties. A good rule of thumb is to lead by example! If the Chair is organized and has everything under control a profitable fundraiser will be the end result.

Having selected a Chairperson, it is now time to form sub-committees. Typical committees could include the following, but will vary with individual organizations. For example, Ticket Sales & Marketing could be divided into two groups depending on the organization's requirements and resources.

• Ticket Sales & Marketing (ticket design, printing, pricing, distribution, advertising, sponsorship options and payment details)
• Acquisitions (canvassing and collection of auction items, introductory letter, auction donation contracts, bid sheets, item categorization and proper item displays)
• Venue Decorating (specific theme, subject or colors)
• Special Guests/Entertainment (emcee, keynote/guest speaker, musical entertainment, guest appreciation ideas and crowd participation games)
• Food & Beverages (an integral part of any event!)

Remember -- if the Chairperson and sub-committees are diligent with their duties and responsibilities, all your hard work will pay off -- literally!